FAQs

Frequently Asked Questions | Mobile Bar Hire London

Find answers to all your mobile bar hire questions. From booking to service, licensing to logistics, The Sesh Bars provides comprehensive information to help you plan your perfect event across London.

Booking & Planning Questions

How far in advance should I book?

We recommend booking 6-8 weeks ahead for weekend events, especially during peak season (May-September and December). However, we can sometimes accommodate last-minute bookings, so it's always worth checking availability. For weddings, we suggest booking 3-6 months in advance.

What information do you need for a quote?

To provide an accurate quote, we need:

  • Event date and times
  • Venue address or area
  • Approximate guest numbers
  • Type of event (wedding, corporate, party)
  • Preferred bar service style
  • Any special requirements

Do you require a deposit?

Yes, we require a 25% deposit to secure your booking. This is fully refundable if you cancel with more than 30 days' notice. The balance is due 14 days before your event.

Can we have a consultation before booking?

Absolutely! We offer free consultations either by phone, video call, or in person for larger events. This helps us understand your vision and provide the best recommendations for your specific event type.

What happens if we need to cancel?

Our cancellation policy:

  • 30+ days notice: Full refund minus £50 admin fee
  • 14-30 days: 50% refund
  • 7-14 days: 25% refund
  • Less than 7 days: No refund
  • COVID-related cancellations: Flexible rebooking options

Service & Pricing Questions

What's included in your packages?

All packages include:

  • Bar setup and styling
  • Professional uniformed staff
  • All bar equipment
  • Glassware (or eco alternatives)
  • Ice, garnishes, napkins
  • Setup and breakdown
  • Public liability insurance
  • TEN license handling

View full packages and pricing details.

Are there any hidden costs?

No hidden costs. Our quotes include everything except drinks (unless you choose an inclusive package). Any potential additional costs (like parking permits or congestion charges) are discussed upfront.

Can we supply our own alcohol?

Yes! Our dry hire option lets you provide the drinks while we handle everything else. This starts from £350 for 4 hours and includes bar, staff, and all equipment.

How do you price your services?

Pricing depends on:

  • Number of guests
  • Event duration
  • Drinks selection
  • Location
  • Day of the week
  • Season

Do you offer discounts?

We offer discounts for:

  • Charity events (20% off)
  • Multiple bookings
  • Off-peak dates (Monday-Thursday)
  • Winter events (January-March)

Drinks & Menu Questions

What drinks do you serve?

We offer a complete range including:

  • Premium spirits and liqueurs
  • Wines and champagnes
  • Beers and ciders
  • Extensive cocktail menu
  • Mocktails and soft drinks
  • Hot beverages (winter events)

Explore our full cocktail menu for events.

Can you create custom cocktails?

Yes! We love creating signature cocktails for events. Our mixologists can design drinks that match your theme, incorporate favourite flavours, or even recreate meaningful cocktails from your history.

Do you cater for non-drinkers?

Absolutely. We always provide:

  • Premium mocktails
  • Fresh juices
  • Artisan soft drinks
  • Hot beverages
  • Alcohol-free beer and wine options

Can you accommodate dietary requirements?

Yes, we can provide:

  • Sugar-free options
  • Vegan alternatives (no dairy or egg whites)
  • Gluten-free spirits and mixers
  • Organic selections
  • Allergen-free preparations

How much alcohol should we order?

As a guide for a 5-hour evening event:

  • Wine: ½ bottle per person
  • Beer: 2-3 per beer drinker
  • Spirits: 3-4 drinks per person
  • Soft drinks: 2-3 per person We can help calculate exact quantities based on your guest profile.

Venue & Location Questions

Do you serve all of London?

Yes, we cover all London postcodes including: We also serve the Home Counties with a small travel supplement.

Can you work in venues without bar facilities?

That's our speciality! We bring complete bar infrastructure to any venue - gardens, marquees, warehouses, offices, or homes. We just need access to the space and ideally a power source within 25m.

What space do you need?

Minimum requirements:

  • 2m x 2m for basic setup
  • 3m x 3m ideal for full bar
  • 80cm minimum access width
  • Level ground (can work with slopes)
  • Power within 25m (we bring extensions)

Can you serve outdoor events?

Yes! We're experienced with outdoor events and provide:

  • Weather-resistant equipment
  • Gazebos for light rain
  • Weighted bases for wind
  • Lighting for evening events
  • Generators if no power available

Do you work in private homes?

Absolutely. We regularly set up in homes for private parties. We're respectful of your property, use protective flooring where needed, and leave everything as we found it.

Licensing & Legal Questions

Are you licensed and insured?

Yes, we are:

  • Fully licensed to serve alcohol
  • £5 million public liability insurance
  • All staff hold Personal Licenses
  • Food safety certified
  • First aid trained

Do we need a license for our event?

We handle the Temporary Event Notice (TEN) application for you, which covers most private events. This is included in our service. For regular venues, we work under their existing license.

What about underage guests?

We operate a strict Challenge 25 policy. Our staff are trained in age verification and we can provide wristbands for events with mixed age groups. For corporate events, we're particularly vigilant.

What are your COVID protocols?

We maintain high hygiene standards:

  • Staff health checks
  • Hand sanitiser stations
  • Contactless payment options
  • Social distancing adaptable
  • Enhanced cleaning protocols

Staff & Service Questions

How many bar staff will you provide?

We typically provide:

  • 1 bartender per 30-50 guests
  • 2 bartenders for 50-80 guests
  • 3 bartenders for 80-120 guests
  • 4+ for larger events This ensures minimal waiting times and excellent service.

What do your staff wear?

Our staff dress appropriately for your event:

  • Smart black attire (standard)
  • Black tie (formal events)
  • Themed costumes (on request)
  • Branded clothing (corporate events) Always clean, professional, and presentable.

Can your staff do flair bartending?

Yes! We have trained flair bartenders who can add entertainment value to your event. This includes bottle juggling, fire shows (venue permitting), and theatrical cocktail making.

Do your staff stay for the whole event?

Yes, our team arrives 1-2 hours before guests for setup, stays throughout your event, and handles clearing afterwards. We never leave until the job is complete.

Logistics Questions

When do you arrive and leave?

  • Arrival: 1-2 hours before guests
  • Setup: 45-60 minutes
  • Service: Throughout your event
  • Breakdown: 30-45 minutes after service
  • Departure: Leave site clean and tidy

What if it rains?

British weather doesn't stop us! We have:

  • Gazebos and covers
  • Waterproof equipment
  • Indoor backup plans
  • Quick setup alternatives The party goes on regardless!

Do you provide glassware?

Yes, we provide appropriate glassware for all drinks. We also offer:

  • Premium crystal (luxury events)
  • Eco-friendly alternatives
  • Plastic for pool/outdoor areas
  • Custom branded glasses

How do you handle payments on the night?

For cash bars, we provide:

  • Card payment facilities
  • Contactless options
  • Cash handling
  • Clear pricing display
  • Itemised receipts

What about leftover alcohol?

If you've supplied the drinks (dry hire):

  • Unopened bottles are yours to keep
  • We can store them safely during the event
  • Help transport to a secure location
  • Provide inventory of remaining stock

Special Requirements Questions

Can you match our wedding/event theme?

Absolutely! We can:

  • Colour-match bar lighting
  • Provide themed decorations
  • Create matching cocktails
  • Dress staff accordingly
  • Design custom bar wraps

Perfect for themed weddings and parties.

Do you work with other suppliers?

Yes, we regularly coordinate with:

  • Caterers
  • Wedding planners
  • Venue coordinators
  • Entertainment providers
  • Photographers We're team players!

Can you provide references?

Of course! We can provide:

  • Recent client testimonials
  • Venue recommendations
  • Supplier references
  • Portfolio of past events
  • Social media reviews

What Clients Say About Us

Get in Touch

Ready to discuss your event?

Contact us:

Phone: 020 8087 4269
Email: hello@theseshbars.com
WhatsApp: 0790 175 1337
Instagram: @theseshbars
Address: London, UK

Office Hours:

Monday-Friday: 9am-6pm
Saturday: 10am-4pm
Sunday: By appointment

Creating unforgettable celebrations across London since 2018. Licensed, insured, and passionate about great events.

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